MEETING SERVICES

 

Pre-Meeting Planning :

• Venue Selection : Assisting with finding the perfect venue that meets your meeting size, budget, location needs, and desired amenities (audio/visual equipment, catering facilities, etc.).
• Accommodation Arrangements: Booking hotel rooms for attendees at negotiated rates, considering proximity to the meeting venue and your budget.
• Meeting Logistics : Managing travel arrangements, airport transfers, and any transportation needs for attendees.
• Agenda Development : Collaborating with you to create a clear and concise agenda for the meeting, outlining topics, speakers, and break times.
• Speaker Coordination : Assisting with booking speakers, managing their travel and accommodation, and ensuring they have the necessary equipment for their presentations.
• Attendee Registration : Setting up an online registration system to manage RSVPs, dietary restrictions, and collect any necessary information from participants.

On-Site Meeting Management :

• Registration Management : Staffing the registration desk to welcome attendees, check them in, and distribute meeting materials.
• Audio/Visual Support : Ensuring all audio/visual equipment is functioning properly and providing technical assistance throughout the meeting.
• Room Set-up & Management : Arranging the meeting space according to your specifications (seating arrangements, stage setup, etc.).
• Catering Services : Coordinating and managing catering for meals, snacks, and beverages during the meeting.
• Time Management : Keeping the meeting on schedule and ensuring smooth transitions between agenda items.
• Technical Support : Providing on-site technical support to address any technical issues that may arise during the meeting.
• Post-Meeting Services : Distributing meeting minutes and presentations to attendees, collecting feedback, and managing any post-meeting logistics.

Additional Services (Optional) :

• Team Building Activities : Organizing team building activities to enhance collaboration and engagement among attendees.
• Themed Entertainment : Offering entertainment options like live music or performances to enhance the meeting experience.
• Virtual Meeting Platform Management : Providing assistance with setting up and managing virtual meeting platforms if the meeting has a remote component.